Online Onboarding >> Employee Onboarding App
Published 07/22/2023

Employee Onboarding App: Setup, Design and Guide

An employee onboarding app is a modern way to drive the employee onboarding process. New employees will go through their initial onboarding experience through the app from initial introduction to the organisation through to completing onboarding forms, information, meet the team, evidence of training or certification validation and receiving information as part of their ongoing onboarding journey as a new employee joining the workplace.

An onboarding process is your first step to engaging a new employee into the workplace especially before they start work. Using an employee onboarding app you can ensure they are engaged using the most common platform in their hands, their phone! Streamline the entire employee onboarding process from the forms you need them to complete through to check lists to acknowledge, documents to download, digital signing and acknowledgement, content to read, presentations to go through, assessments to complete and everything else to ensure they are job ready and workplace ready. The onboarding app might form part of your wider onboarding portal.

Online Onboarding App For iPhone and Android or Tablets

Everyone is using mobile phones / cell phones and tablets / iPads to do everything online, its only natural that you should onboard new employees into your organisation the same way, using the most common technology platform they already have.

Drive your entire employee onboarding process online via mobile devices. Employees, contractors and visitors can complete their onboarding process in the field, from home or on the way to work via mobile devices. From an employee onboarding app, the sort of processes and workflows you can streamline include:

- setup online onboarding forms to completed via the app and remotely
- easily distribute new employee starter documents to their phone or tablet for acknowledgement
- create a really strong and high impact first introduction experience
- meet the team
- send additional onboarding prompts, follow ups, reminders and did you know's
- capture employee / new starter feedback

Creating a great first impression and high quality, comprehensive and informative onboarding experience could have a strong impact on retaining a new hire, setting their expectations right, training them on their new role, making sure they understand their job role and ensuring that they will work safely and be job ready.

Employees could complete onboarding forms from
their phone or tablet

The best thing about putting your employee process on the onboarding app is that you can customise the workflow to suit your specific organisation. If you want to set up forms to capture information from new starters, payroll information, emergency contact details through to the important workplace topics you present to them such as safety orientations and HR policies to acknowledge, you can entirely personalise what kind of onboarding process the employee goes through.

Employees could take photos of evidence of training or certifications and upload them using the app (photo capture from the phone or tablet). They could complete any number of forms in a digital format and you can reduce unnecessary repetition of details being captured (isn't it painful being asked to write your name again on every new piece of paperwork).
Obviously reduction of paperwork is also a massive win when you centralise the onboarding process via an employee onboarding app.

Manager onboarding checklist

When you streamline the entire onboarding process via an employee onboarding app, you can build in workflows around the manager check list too.

- Has the employee gone through important first day tasks?
- Have they completed everything needed for starting their first day?
- Is everything setup for them such as their computer or IT logins?
- line manager follow up scheduled?
- contract signed?

Try seeing how you can customise your own employee onboarding workflow on our app right here

Benefits of an Onboarding App

Introducing a new onboarding app is a great way to get your new employees up to speed and may be part of your employee buddy program. Onboarding apps provide their users with all of the help and resources needed for them to be comfortable in their new role quickly, allowing you to move on from manuel orientations. But when creating an onboarding app, there are certain elements that should not be overlooked.

Including key components when designing an onboarding app can help you ensure your team has access to the right information they need as soon as possible. From ensuring contact details are included and job specific roles are understood through video guides or checklists - it's best to include resources like employee handbooks or any other important documents as well as instructions for accessing helpful websites relevant to their position. It's also important that communication guidelines such as corporate policies and procedures are touched upon so both employee and employer understand what specific actions will result in disciplinary measures if broken.

Onboardng apps offer businesses invaluable services by providing clear direction without overwhelming starters at day one with too much information; framing it into manageable sections which someone might read once they begin work is always useful for providing guidance but also simplifies areas which initially require extra attention before settling in fully with colleagues and tasks assigned within the working environment. By incorporating these points when constructing your next onboarding app, you're guaranteeing those joining your organisation our getting all essentials tools necessary prior taking on whatever challenges come their way!

Remote onboarding before they arrive in the workplace

The best part about using modern mobile onboarding is that your employees can complete the process from home, on their phone or tablet and before they actually start work.

Have them acknowledge important policies, procedures, documents, forms and check lists quickly and easily.

Every organisations onboarding process is different and so its critical you can set your own unique workflows up the way you want. You might have different forms, unique check lists, special onboarding content and assessments for your staff to go through before they start work.

Try setting up your onboarding process on the app

Want to see what your onboarding process looks like on our employee onboarding app? try creating it right here

Download the onboarding app free and register your organisation to get started